Slimmer samenwerken met digitaal project- en tenderplan
Tender is the standard working method for mainly large contracts by government agencies. As an interested party, the challenge is to accurately identify the requirements, opportunities and risks of such an assignment. Drawing up a tender plan is key to link the best ideas from the organization to the client’s request. In this blog we will discuss how to get from digital paper to a data-driven tender.
Proper supervision and steering of the tendering process is important to obtain an assignment. The quality of the resulting tender plan lays the foundation for the future profit margin. Time pressure, involvement of various experts and new insights put this quality under pressure. That is why we have developed the digital tender app to guide the tender team to draw up the tender plan in real time and demonstrably.
of paper and documents
The current way of working is often driven by the tender plan; documents. The key information is documented, shared and supplemented by various stakeholders. The documents are managed centrally by the tender manager. This expert has a critical role in connecting the organization and delivering the tender proposal. At the moment there is a lot of manual and direct communication 1-on-1 with the tender manager. It often happens that something is forgotten because this communication between stakeholders is forgotten or is not complete.
“At the moment there is a lot of manual and direct communication 1-on-1 with the tender manager”
Communication will come under even more pressure if major changes are made late in the process. This can have a major impact on the tender and cannot be found later. This increases the workload on all experts because the information is shared manually and everyone depends on the discipline to properly handle all changes. Disruptions at the end of the process can, for example, be caused by late tenders or ad-hoc added activities, making keeping an overview a major challenge.
To real-time and verifiable
That is why we have developed the digital tender app to guide the tender team to draw up the tender plan in real time and demonstrably. With the digital tender app in KE-chain you have direct access to your own projects. The status and management information is transparent for all employees of the project. All project information is stored centrally and is used to work data-driven. This way you know what has been completed in real time and you don’t have to enter information twice.
The digital tender app guides the tender team to work together optimally
Less 1-on-1 communication: The latest status is always known in the project overview.
Better coordination between departments: Latest status is always known in the project overview.
More insight into impact of changes: Transparent what happens during the tender
Decreasing workload: More insight into and guidance of the work that needs to be done
This means that it is easier for you as a tender team to work together. It is easier to optimally process all changes during the project. The result is a better plan with more chance of success and a better starting position for the future.
The result is a better plan with more chance of success
Want to learn more?
Deze oplossing wordt gepresenteerd door Tom de Jong van JP van Eesteren tijdens het KE-chain evenement op 8 oktober.